January

Membership Activities This Month

A.    Board meeting (members welcome)

B.    Recreational Paddling (see schedule on website)

C.    Jan 19 Winter Series OC1+ Race: Santa Barbara Return to the Pier

D.     

1.

Call to Order

Roll Call

Pule

Approval of Minutes from last meeting

Audience Communications

2.

President

A.    Head Coach appointment

B.    Committee Chairs appointment

·         Equipment (VP coordinates)

·         Safety (VP coordinates)

·         Racing Logistics (Race Director coordinates)

·         Race Day Support (Race Director coordinates)

·         Outreach (Fundraiser Director coordinates)

·         Newcomers (Recruitment Director coordinates)

·         Social (Communications Director coordinates)

·         Teamwear (Communications Director coordinates)

C.    Develop plan to determine club logo

D.    Identify and assign all merger items still outstanding

E.    Coaching Handbook and New Members Handbook status

F.    Provide update on new Aquatic Center and re-iterate concerns about size of new center

G.   Determine club policy for the following

·         Unpaid membership fees after 4 paddles

·         Unpaid membership fees after March 1

·         Unpaid boat storage slips after Jan 1; after Feb 1; after Mar 1

·         OC1-2/Surfskis being stored on the ground

·         Unassigned use of boat storage slips

·         Mark Avina unapproved canoe storage

·         Non-member participation in workouts and rec paddles

H.     

3.

Vice President

A.    VP/Equipment Committee

·         Develop policy for reimbursement for pulling canoes using Toyota truck (does it include hotel?)

·         Need for new paddles, boat lights, straps, handcart, rigging rope, other supplies, canoe, pumps, spray skirts, shade tents

·         Need for repairs including get Makana back in the water before race training starts

·         Painting – start with three boats immediately and finish before race training starts

·         Establish system for monitoring payment and use of OC1 racks - names on slips, eviction procedures, report on OC1 wait list

·         Trailer maintenance

·         Shed rental

·         Insurance

·         Toyota truck cost and benefit review from 2007

·         Maintenance including Floor texture, Canoe Numbers, Club logos, canoe weighing

·         Washing boats after every practice policy

·         Put covers on the boats we’re not using to protect from weather

B.    VP/Safety Committee

·         Review SCORA first aid and CPR requirements, Ask for training with Nicole Ayan

·         SCORA recommends (not mandates) communication on 6-man canoes, what is club policy

C.     

4.

Secretary

A.    Calendar

·         Set date and location for spring membership meeting, if having

·         Set date and location for race kick-off meeting, if having

·         Set date for maintenance day(s)

B.     

5.

Treasurer

A.    Monthly budget report

B.    Board to determine 2008 Canoe Storage Fees

C.    Board to determine 2008 Race Fees – Adults and Keikis

D.    Board to determine 2008 Membership Dues – Adults and Keikis

E.    Explain Ko'o Program and plan for advertising it to club members.

·         Announce Ko'o fund requests accepted from Jan 1-March 1 and as funds are available, thereafter.

F.    Provide information on tax and non-profit requirements

·         Letter acknowledging all donations

·         Status of 2007 Oside Outrigger tax return

·         Status of 2006 Makana tax return

·         Status of 2005, 2006, 2007 PP tax returns

G.   Membership & Boat Slip Fees Due January 1

H.    Announce "Early payment" discount if you pay before March 1

I.       Present and discuss proposed Annual Budget for 2008 NOTE:  Notice must be given to members 2 weeks prior to the board discussing or approving the Annual Budget.

J.      

6.

Fundraising

A.    Fundraising

·         Outback Fundraiser

·         Toyota Luau Fundraiser

·         Harbor Days Fundraiser

·         Common Goods Fundraiser

B.    Outreach

·         Adopt a Beach

·         Christmas Boat Parade

C.     

7.

Communications

A.    Membership Report – how many members in good standing; announce membership roster availability

B.    Present 2008 on-line and paper membership forms

C.    Email addresses for all board members will be set up to use oside outrigger domain, which one?  Messages will be automatically forwarded to your personal mailbox

D.    Newsletter schedule

E.    Communications/Teamwear Committee

·         Present timeline for Race Jersey design, ordering and purchasing

·         Get board direction on Club Wear (tees, hats, etc.)

F.    Communications/Social Committee

G.    

8.

Recreation Director Report

A.    Establish rec paddle schedule

9.

Recruitment Director Report

A.    Discuss Pros/Cons and benefits of maintaining Newcomers Paddles as they are currently conducted

10.

Race Director Report

A.    Provide update on SCORA decisions in 2007 and upcoming 2008 votes and 2008 calendar

B.    Head Coach/Coaching Staff Report

·         Set schedule for starting race practice-adults

·         Set schedule for starting race practice-keikis

·         Identify non-SCORA races we will participate in and how teams will be selected (i.e. best club paddlers, friends teams, best SCORA winners, other)

C.    Racing Logistics Committee Report

D.    Race Day Support Committee Report

E.     

11.

Committee Reports if not made by Board Member

(Equipment Maintenance, Safety, Racing Logistics, Race Day Support, Outreach, Newcomers Coordinator, Social, Teamwear)

12.

Old Business

13.

New Business

14.

Agenda Items

16.

Board of Directors comments

Adjourn