October – Oside Outrigger Board Meeting Agenda

Membership Activities This Month

A.    Board meeting (members welcome)

B.    Recreational Paddling (see schedule on website)

C.    Race Training (see schedule on website)

D.    Molokai Hoe, Men’s Moloka’i to Oahu Race

E.     

1.

Call to Order

Roll Call

Pule

Approval of Minutes from last meeting

Audience Communications

2.

President

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Implement plan to solicit by-law changes from membership

·         Oct 1 is last day for member initiated bylaw amendments

D.    Consider Member recommended bylaw changes

E.    Develop Board recommended bylaw changes for ballot

F.     

3.

Vice President

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    VP/Equipment Committee

D.    VP/Safety Committee

E.    Decide on outgoing board member gifts (President, Secretary, Race Director, Treasurer, Fundraising Director)

F.     

4.

Secretary

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Calendar

·         Set date and location for Fall/Winter Membership Meeting

5.

Treasurer

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Monthly budget report

·         Status on payment of 2008 Canoe Storage Fees

·         Status on payment of 2008 Race Fees – Adults and Keikis

·         Status on payment of Membership Dues – Adults and Keikis

·         Status of fundraising income

D.    Solicit input for developing draft budget for 2009

E.     

6.

Fundraising

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Fundraising/Outreach Committee Report

D.     

7.

Communications

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Announce that email list only includes 2008 members in good standing

D.    Membership Report – availability of updated membership roster

E.    Communications/Teamwear Committee

F.    Communications/Social Committee

G.   Establish Voting Schedule

·         2 week Nomination period for 2009 election year

·         President, Secretary, Race Director, Treasurer, Fundraising Director Positions open

·         2 week Voting Period, in person voting at membership meeting

H.     

8.

Recreation Director Report

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.     

9.

Recruitment Director Report

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Newcomers Coordinator Committee Report

D.     

10.

Race Director Report

A.    Revisit outstanding agenda items from previous month(s)

B.    Report on previous action items

C.    Head Coach/Coaching Staff Report

D.    Racing Logistics Committee Report

E.    Race Day Support Committee Report

F.    Provide update on SCORA activities and upcoming SCORA votes

·         Annual Meeting of SCORA Board of Directors in December

·         Review SCORA proposals for 2009

·         Determine club vote on SCORA proposed by-law and race rule changes

G.    

11.

Committee Reports if not made by Board Member

(Equipment Maintenance, Safety, Racing Logistics, Race Day Support, Outreach, Newcomers Coordinator, Social, Teamwear)

12.

Old Business

13.

New Business

14.

Agenda Items

15.

Board of Directors comments

16.

Adjourn